Procurement and Contracts

Procurement 

The Department has a responsibility to uphold Texas procurement laws and act in good faith to serve the best interest of the State of Texas.  In order to fulfill this responsibility, the Department follows all laws, rules and policies governing contracts and procurement, as set forth in The State of Texas Procurement Manual (http://www.window.state.tx.us/procurement/pub/manual/).  

The Department will follow best value standards for purchasing goods and services recommended in the State of Texas Contract Management Guide: http://comptroller.texas.gov/procurement/pub/contractguide

The Department shall document the best value standard used to contract for goods or services through the competitive bid process. 

The Department uses the State of Texas Contract Management Guide risk management plan to assess risks and identify contracts which may be more critical to agency functions. This guide also serves as the official handbook for the agency to follow in the purchasing and contracting process.  

http://comptroller.texas.gov/procurement/pub/contractguide

The Department uses the federal E-Verify system for state contracts. U.S. Department of Homeland Security’s E-Verify http://www.dhs.gov/how-do-i/verify-employment-eligibility-e-verify 

How Can I Do Business with the Department?  

Persons interested in doing business with the Department, or with the State of Texas may find the following links helpful: 

The Department does not maintain its own bidders list.  Interested vendors may register as a Texas vendor or apply for Historically Underutilized Business (HUB) certification with the Texas Comptroller of Public Accounts http://www.window.state.tx.us/.  

  

HUB Certification Information  

The Historically Underutilized Business program is a priority to the Department.  The Department actively encourages purchasing from, and contracting with, Historically Underutilized Businesses (HUBs) to provide goods and services to support agency’s operations.  

Window on State Government HUB Program

Contracts 

The Credit Union Department is a self-directed, semi-independent state agency that complies with all State of Texas purchasing and contracting laws and rules.  Under Texas Government Code Section 2261.253, the Department is required to post on its website the following information for all contracts entered into on or after September 1, 2015, for the purchase of goods or services from a private vendor: 

  1. The entire contract itself (confidential information will have to be redacted); 
  2. The statutory or other authority under which non-competitively bid contracts are entered into; and 
  3. The request for proposals related to competitively bid contracts. 

The term “contracts” includes insurance contracts and contracts where no competitive bidding is required but does not include renewals of existing contracts entered into prior to September 1, 2015, MOUs, interagency contracts, interlocal agreements and contracts without a cost.

CUD Contract Management Guide and Handbook 

Pursuant to Section 2261.256 of the Texas Government Code (added by SB 20, 84th Session), the Department’s Contract Management Guide and Handbook as well as contract and purchase information with links to applicable documents are provided herein. 

CUD Contract Management Guide and Handbook

Contracts Executed On Or After September 1, 2015

Contracts Other Than Sole Source Contracts

CONTRACT
NUMBER
VENDOR NAME AMOUNT DESCRIPTION

PURCHASING
AUTHORITY 

FY 2017
469-7-001 State of Iowa 1,750.00 Sharing Computer Software and Services TGC 2155.067
469-7-004 TIBH Industries, Inc. 455.00 Document Destruction TGC 2155.138
469-7-005 Arthur J. Gallagher 7,216.00 SORM – Public Official Insurance 4 TAC 252.303
469-7-006 Alliant Insurance Services 280.00 SORM – Automobile Coverage 4 TAC 252.303
469-7-014 SHI-Government Solutions  360.00 TravelScan Pro for three examiners TGC 2157
469-7-015 TIBH Industries, Inc. 6,552.00  Janitorial Services TGC 2155.138
469-7-016 Netronix Integration, Inc. 460.00 Security Alarm Monitoring TGC 2155
469-7-017 Netronix Integration, Inc. 460.00 Fire Alarm Monitoring TGC 2155
469-7-018 The Greener Side 1,793.40 Landscaping Services TGC 2155
469-7-023 Vintage IT Services 1,124.00 VMware Subscription DIR-SDD-1869 TGC 2157
469-7-026 Credit Union National Association 691.20 Subscription to Credit Union Magazine TGC 2155.067
469-7-028 Texas Legislative Service 4,440.00 2017-2018 Subscription Agreement TGC 2155.067
469-7-033 GTS Technology Solutions 346.24 Dell Smart Printer DIR-SDD-1951 TGC 2157
469-7-034 Vintage IT 2,207.50 IT Support TGC 2157
469-7-036 Netronix Integration, Inc. 270.00 Service call for Security Alarm Monitoring TGC 2155
469-7-038 V-Quest Office Supplies 359.96 4 Keyboards (wireless) TGC 215.067
469-7-046 V-Quest Office Supplies 89.99 One Keyboard (wireless) TGC 2155.067
469-7-047 SHI-Government Solutions 2,956.00 Renewal Zixmail License TGC 2157
 
FY 2016
469-6-001 State of Iowa 1,750.00 Sharing Computer Software and Services  TGC 2155.067
469-6-002 TIBH Industries, Inc. 6,552.00 Janitorial Services TGC 2155.138
469-6-003 Netronix Integration, Inc. 460.00 Fire Alarm Monitoring TGC 2155
469-6-004 Netronix Integration, Inc. 460.00 Security Alarm Monitoring TGC 2155
469-6-005 The Greener Side 1,793.40 Landscaping Services TGC 2155
469-6-006 TIBH Industries, Inc. 455.00 Document Destruction TGC 2155.138
469-6-009 Vintage IT Services 26,490.00 Computer Services DIR-SDD-1869 TGC 2157
469-6-011 Netronix Integration, Inc. 125.00 Security Alarm Problem TGC 2155
469-6-13 Callahan’s Directory 164.00 Subscription to Credit Union Directory TGC 2155.067
469-6-014 Credit Union National Association 667.35 Subscription to Credit Union Magazine TGC 2155.067
469-6-019 UT Austin 709.00 Survey of Organizational Excellence TGC 2155.067
469-6-020 Texas Dept of Criminal Justice 399.00 Executive Task Chair TGC 497.024
469-6-021 Arthur J. Gallagher 6,226.00 SORM – Public Official Insurance 4 TAC 252.303
469-6-022 Alliant Insurance Services 240.00 SORM – Automobile Coverage 4 TAC 252.303
469-6-030 SHI-Government Solutions 42.53 Software License DIR-SDD-2503 TGC 2157
469-6-031 Austin Ribbon & Computer 692.28 Privacy Filters for Laptops DIR-SDD-1934 TGC 2157
469-6-035 V-Quest 56.79 Office Supplies TGC 2155.067
469-6-037 Complete Tablet Solutions 48.45 VMWare DIR-SDD-2069 TGC 2157
469-6-049 Texas Department of Criminal Justice 1,197.00 3 Executive Task Chairs TGC 497.024
469-6-052 SHI-Government Solutions 2,500.00 Zixmail License Renewal DIR-SDD-2188 TGC 2157
469-6-053 Neubus, Inc. 1,459.18 Archive to CD FY 2009 and FY 2010 TGC 2162
469-6-054 Accutronics, Inc. 192.00 Repair Date/Time Stamp TCG 2155
469-6-058 Southern Computer Warehouse 425.22 3 Monitors for Examiners TGC 2155.067
469-6-059 Thomson-West 988.00 Finance Code Annotated Updates TGC 2155
469-6-061 Thomas Graphics, Inc. 450.00 2 Printed Table Cloths TGC 2155.067
469-6-066 SHI-Government Solutions 3,574.80 Office 365 License DIR-SDD-2503 TGC 2157
469-6-067 SHI-Government Solutions 70.80 Office 365 License DIR-SDD-2503 TGC 2157
469-6-068 SHI-Government Solutions 292.80 Office 365 License DIR-SDD-2503 TGC 2157
469-6-076 Complete Tablet Solutions 1,029.60 AirWatch Licenses DIR-SDD02069 TGC 2157
469-6-083 TIBH Industries, Inc. 4,089.60 Temporary Staff – SharePoint Transfer TGC 2155.138
469-6-091 New Horizons Computer Learning 681.28 SharePoint Server Training TGC 2155
469-6-096 Neubus, Inc. 2,081.39 Archive files for FY-2011 & FY 2012 TGC 2162
469-6-097 IBM 1,015.74 Kenexa Skills Assessment TGC 2157
469-6-100 Texas Dept of Criminal Justice 651.00 Replacement Modular Panel TGC 2157
469-6-101 Flores & Associates 85.00 Printer Repair DIR-SDD-2101 TGC 2157
469-6-104 SHI-Government Solutions 119.00 TravelScan Pro for Examiner TGC 2157
469-6-107 SHI-Government Solutions 238.00 TravelScan Pro for 2 examiners TGC 2157
469-6-110 Austin Ribbon & Computer 277.23 Dell Laser Printer DIR-SDD-1951 TGC 2157
469-6-112 Facilities Resource, Inc. 275.00 Relocate Fax Line TXMAS 9 71 11K010 34 TAC 20.41
469-6-113 Arthur J. Gallagher 314.23 SORM – Property/Equipment Policy 4 TAC 252.303
469-6-116 Clerk, Supreme Court 255.00 State Bar Dues for General Counsel TGC 2254
469-6-118 NASCUS 895.00 State System Summit Registration TGC 2155
469-6-121 Thomson Reuters-West 1,092.00 Government Code Annotated Updates TGC 2155
469-6-124 New Horizons Computer Learning 1,700.00 Word Training for Examination Staff TGC 2155
469-6-128 SHI-Government Solutions 357.00 TravelScan Pro for 3 Examiners TGC 2157
469-6-129 Southern Computer Warehouse 299.43 LED Monitors for 3 Examiners TGC 2155.067
469-6-133 Austin Ribbon & Computer 255.19 Dell Laser Printer DIR S-DD-1951 TGC 2157
469-6-134 SHI-Government Solutions 429.00 Fujitsu Document Scanner DIR-SDD-1951 TGC 2157
469-6-138 Southern Computer Warehouse 299.43 LED Monitors for 3 Examiners TGC 2155.067
469-6-139 Complete Tablet Solutions 1,029.60 AirWatch Licenses DIR-SDD-2069 TGC 2157
469-6-142 Austin Ribbon & Computer 248.20 Privacy Filters for Laptops DIR-SDD-1934 TGC 2157
469-6-146 Austin Ribbon & Computer 18.27 Printer Switch DIR-SDD-1934 TGC 2157
469-6-147 Austin Ribbon & Computer 1,071.28 Dell Laptop DIR-SDD-1951 TGC 2157
469-6-148 SHI Government Solutions 36.00 Office 365 License DIR-SKK-2503 TGC 2157
469-6-149 New Horizons Computer Learning 1,703.00 SharePoint 2013 Site Collection TGC 2155
469-6-151 Complete Tablet Solutions 46.80 Airwatch License DIR-SDD-2069 TGC 2157

 

Contracts Executed Before September 1, 2015

Sole Source Contracts and Public Justification for Award

VENDOR NAME CONTRACT
NUMBER
AMOUNT DESCRIPTION AND PUBLIC JUSTIFICATION FOR AWARD

The Wilkins Group, Inc. *

469-5-127

8365.50

Description: Redesign the Current Website for Mobile Compatibility and 508c Compliance

Public Justification: Wilkins Group is a HUB, currently maintains the CUD website, created the website in 2011, and satisfied the CUD with their level of service and expertise

Contracts Other Than Sole Source Contracts Executed  Before September 1, 2015 

VENDOR NAME

CONTRACT
NUMBER

PRODUCT/SERVICE

NeoPost 

469-1-024 

Postage Meter Lease  

Cannon 

469-4-064 

Copier Lease  

TIBH 

469-5-002 

Janitorial Services  

HSP* 

469-5-003 

Fire Alarm Monitoring  

HSP* 

469-5-004  

Security Alarm Monitoring  

The Greener Side LLC 

469-5-005  

Landscape Maintenance  

TIBH 

469-5-006  

Document Destruction  

Vintage * 

469-5-009  

Information Technology Services  

The Wilkins Group, Inc. *

469-1-074

Website Hosting Services

* Historically Underutilized Businesses (HUBs)  

For more information regarding agency contracts and purchasing, submit inquiries to openrecords@cud.texas.gov.  

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