Procurement
The Department has a responsibility to uphold Texas procurement laws and act in good faith to serve the best interest of the State of Texas. In order to fulfill this responsibility, the Department follows all laws, rules and policies governing contracts and procurement, as set forth in The State of Texas Procurement Manual (http://www.window.state.tx.us/procurement/pub/manual/).
The Department will follow best value standards for purchasing goods and services recommended in the State of Texas Contract Management Guide: https://comptroller.texas.gov/purchasing/publications/procurement-contract.php
The Department shall document the best value standard used to contract for goods or services through the competitive bid process.
The Department uses the State of Texas Contract Management Guide risk management plan to assess risks and identify contracts which may be more critical to agency functions. This guide also serves as the official handbook for the agency to follow in the purchasing and contracting process.
https://comptroller.texas.gov/purchasing/publications/procurement-contract.php
The Department uses the federal E-Verify system for state contracts. U.S. Department of Homeland Security’s E-Verify DHS – How do I use e-verify?
How Can I Do Business with the Department?
Persons interested in doing business with the Department, or with the State of Texas may find the following links helpful:
- Electronic State Business Daily (ESBD) -TFC’s current bidding opportunities
- State of Texas’s Centralized Master Bidder’s List (CMBL)
- Window on State Government HUB Program
- State Purchasing
- NIGP Commodity Book
- State Vendor Performance Tracking
The Department does not maintain its own bidders list. Interested vendors may register as a Texas vendor or apply for Historically Underutilized Business (HUB) certification with the Texas Comptroller of Public Accounts http://www.window.state.tx.us/.
HUB Certification Information
The Historically Underutilized Business program is a priority to the Department. The Department actively encourages purchasing from, and contracting with, Historically Underutilized Businesses (HUBs) to provide goods and services to support agency’s operations.
Window on State Government HUB Program
Contracts
The Credit Union Department is a self-directed, semi-independent state agency that complies with all State of Texas purchasing and contracting laws and rules. Under Texas Government Code Section 2261.253, the Department is required to post on its website the following information for all contracts entered into on or after September 1, 2015, for the purchase of goods or services from a private vendor:
- The entire contract itself (confidential information will have to be redacted);
- The statutory or other authority under which non-competitively bid contracts are entered into; and
- The request for proposals related to competitively bid contracts.
The term “contracts” includes insurance contracts and contracts where no competitive bidding is required but does not include renewals of existing contracts entered into prior to September 1, 2015, MOUs, interagency contracts, interlocal agreements and contracts without a cost.
CUD Contract Management Guide and Handbook
Pursuant to Section 2261.256 of the Texas Government Code (added by SB 20, 84th Session), the Department’s Contract Management Guide and Handbook as well as contract and purchase information with links to applicable documents are provided herein.
CUD Contract Management Guide and Handbook
Contracts Executed On Or After September 1, 2015
Contracts Other Than Sole Source Contracts
FY 2017
| CONTRACT NUMBER |
VENDOR NAME | AMOUNT | DESCRIPTION |
PURCHASING |
| 469-7-001 | State of Iowa | 1,750.00 | Sharing Computer Software and Services | TGC 2155.067 |
| 469-7-004 | TIBH Industries, Inc. | 455.00 | Document Destruction | TGC 2155.138 |
| 469-7-005 | Arthur J. Gallagher | 7,216.00 | SORM – Public Official Insurance | 4 TAC 252.303 |
| 469-7-006 | Alliant Insurance Services | 280.00 | SORM – Automobile Coverage | 4 TAC 252.303 |
| 469-7-011 | Norfoxx Refrigeration Inc | 22,767.50 | Heat Pump Installation | TAC 20.82 |
| 469-7-014 | SHI-Government Solutions | 360.00 | TravelScan Pro for three examiners | TGC 2157 |
| 469-7-015 | TIBH Industries, Inc. | 6,552.00 | Janitorial Services | TGC 2155.138 |
| 469-7-016 | Netronix Integration, Inc. | 460.00 | Security Alarm Monitoring | TGC 2155 |
| 469-7-017 | Netronix Integration, Inc. | 460.00 | Fire Alarm Monitoring | TGC 2155 |
| 469-7-018 | The Greener Side | 1,793.40 | Landscaping Services | TGC 2155 |
| 469-7-023 | Vintage IT Services | 1,124.00 | VMware Subscription DIR-SDD-1869 | TGC 2157 |
| 469-7-026 | Credit Union National Association | 691.20 | Subscription to Credit Union Magazine | TGC 2155.067 |
| 469-7-028 | Texas Legislative Service | 4,440.00 | 2017-2018 Subscription Agreement | TGC 2155.067 |
| 469-7-033 | GTS Technology Solutions | 346.24 | Dell Smart Printer DIR-SDD-1951 | TGC 2157 |
| 469-7-034 | Vintage IT | 2,207.50 | IT Support | TGC 2157 |
| 469-7-036 | Netronix Integration, Inc. | 270.00 | Service call for Security Alarm Monitoring | TGC 2155 |
| 469-7-038 | V-Quest Office Supplies | 359.96 | 4 Keyboards (wireless) | TGC 215.067 |
| 469-7-040 | James Rivera-Associates | 10,000.00 | IT Assessment | TAC 20.82 |
| 469-7-042 | Rockford Business Interior | 19,580.00 | Carpet Installation | TAC 20.82 |
| 469-7-046 | V-Quest Office Supplies | 89.99 | One Keyboard (wireless) | TGC 2155.067 |
| 469-7-047 | SHI-Government Solutions | 2,956.00 | Renewal Zixmail License | TGC 2157 |
FY 2016
| CONTRACT NUMBER |
VENDOR NAME | AMOUNT | DESCRIPTION |
PURCHASING |
| 469-6-001 | State of Iowa | 1,750.00 | Sharing Computer Software and Services | TGC 2155.067 |
| 469-6-002 | TIBH Industries, Inc. | 6,552.00 | Janitorial Services | TGC 2155.138 |
| 469-6-003 | Netronix Integration, Inc. | 460.00 | Fire Alarm Monitoring | TGC 2155 |
| 469-6-004 | Netronix Integration, Inc. | 460.00 | Security Alarm Monitoring | TGC 2155 |
| 469-6-005 | The Greener Side | 1,793.40 | Landscaping Services | TGC 2155 |
| 469-6-006 | TIBH Industries, Inc. | 455.00 | Document Destruction | TGC 2155.138 |
| 469-6-009 | Vintage IT Services | 26,490.00 | Computer Services DIR-SDD-1869 | TGC 2157 |
| 469-6-011 | Netronix Integration, Inc. | 125.00 | Security Alarm Problem | TGC 2155 |
| 469-6-13 | Callahan’s Directory | 164.00 | Subscription to Credit Union Directory | TGC 2155.067 |
| 469-6-014 | Credit Union National Association | 667.35 | Subscription to Credit Union Magazine | TGC 2155.067 |
| 469-6-019 | UT Austin | 709.00 | Survey of Organizational Excellence | TGC 2155.067 |
| 469-6-020 | Texas Dept of Criminal Justice | 399.00 | Executive Task Chair | TGC 497.024 |
| 469-6-021 | Arthur J. Gallagher | 6,226.00 | SORM – Public Official Insurance | 4 TAC 252.303 |
| 469-6-022 | Alliant Insurance Services | 240.00 | SORM – Automobile Coverage | 4 TAC 252.303 |
| 469-6-030 | SHI-Government Solutions | 42.53 | Software License DIR-SDD-2503 | TGC 2157 |
| 469-6-031 | Austin Ribbon & Computer | 692.28 | Privacy Filters for Laptops DIR-SDD-1934 | TGC 2157 |
| 469-6-035 | V-Quest | 56.79 | Office Supplies | TGC 2155.067 |
| 469-6-037 | Complete Tablet Solutions | 48.45 | VMWare DIR-SDD-2069 | TGC 2157 |
| 469-6-049 | Texas Department of Criminal Justice | 1,197.00 | 3 Executive Task Chairs | TGC 497.024 |
| 469-6-052 | SHI-Government Solutions | 2,500.00 | Zixmail License Renewal DIR-SDD-2188 | TGC 2157 |
| 469-6-053 | Neubus, Inc. | 1,459.18 | Archive to CD FY 2009 and FY 2010 | TGC 2162 |
| 469-6-054 | Accutronics, Inc. | 192.00 | Repair Date/Time Stamp | TCG 2155 |
| 469-6-058 | Southern Computer Warehouse | 425.22 | 3 Monitors for Examiners | TGC 2155.067 |
| 469-6-059 | Thomson-West | 988.00 | Finance Code Annotated Updates | TGC 2155 |
| 469-6-061 | Thomas Graphics, Inc. | 450.00 | 2 Printed Table Cloths | TGC 2155.067 |
| 469-6-066 | SHI-Government Solutions | 3,574.80 | Office 365 License DIR-SDD-2503 | TGC 2157 |
| 469-6-067 | SHI-Government Solutions | 70.80 | Office 365 License DIR-SDD-2503 | TGC 2157 |
| 469-6-068 | SHI-Government Solutions | 292.80 | Office 365 License DIR-SDD-2503 | TGC 2157 |
| 469-6-076 | Complete Tablet Solutions | 1,029.60 | AirWatch Licenses DIR-SDD02069 | TGC 2157 |
| 469-6-083 | TIBH Industries, Inc. | 4,089.60 | Temporary Staff – SharePoint Transfer | TGC 2155.138 |
| 469-6-091 | New Horizons Computer Learning | 681.28 | SharePoint Server Training | TGC 2155 |
| 469-6-096 | Neubus, Inc. | 2,081.39 | Archive files for FY-2011 & FY 2012 | TGC 2162 |
| 469-6-097 | IBM | 1,015.74 | Kenexa Skills Assessment | TGC 2157 |
| 469-6-100 | Texas Dept of Criminal Justice | 651.00 | Replacement Modular Panel | TGC 2157 |
| 469-6-101 | Flores & Associates | 85.00 | Printer Repair DIR-SDD-2101 | TGC 2157 |
| 469-6-104 | SHI-Government Solutions | 119.00 | TravelScan Pro for Examiner | TGC 2157 |
| 469-6-107 | SHI-Government Solutions | 238.00 | TravelScan Pro for 2 examiners | TGC 2157 |
| 469-6-110 | Austin Ribbon & Computer | 277.23 | Dell Laser Printer DIR-SDD-1951 | TGC 2157 |
| 469-6-112 | Facilities Resource, Inc. | 275.00 | Relocate Fax Line TXMAS 9 71 11K010 | 34 TAC 20.41 |
| 469-6-113 | Arthur J. Gallagher | 314.23 | SORM – Property/Equipment Policy | 4 TAC 252.303 |
| 469-6-116 | Clerk, Supreme Court | 255.00 | State Bar Dues for General Counsel | TGC 2254 |
| 469-6-118 | NASCUS | 895.00 | State System Summit Registration | TGC 2155 |
| 469-6-121 | Thomson Reuters-West | 1,092.00 | Government Code Annotated Updates | TGC 2155 |
| 469-6-124 | New Horizons Computer Learning | 1,700.00 | Word Training for Examination Staff | TGC 2155 |
| 469-6-128 | SHI-Government Solutions | 357.00 | TravelScan Pro for 3 Examiners | TGC 2157 |
| 469-6-129 | Southern Computer Warehouse | 299.43 | LED Monitors for 3 Examiners | TGC 2155.067 |
| 469-6-133 | Austin Ribbon & Computer | 255.19 | Dell Laser Printer DIR S-DD-1951 | TGC 2157 |
| 469-6-134 | SHI-Government Solutions | 429.00 | Fujitsu Document Scanner DIR-SDD-1951 | TGC 2157 |
| 469-6-138 | Southern Computer Warehouse | 299.43 | LED Monitors for 3 Examiners | TGC 2155.067 |
| 469-6-139 | Complete Tablet Solutions | 1,029.60 | AirWatch Licenses DIR-SDD-2069 | TGC 2157 |
| 469-6-142 | Austin Ribbon & Computer | 248.20 | Privacy Filters for Laptops DIR-SDD-1934 | TGC 2157 |
| 469-6-146 | Austin Ribbon & Computer | 18.27 | Printer Switch DIR-SDD-1934 | TGC 2157 |
| 469-6-147 | Austin Ribbon & Computer | 1,071.28 | Dell Laptop DIR-SDD-1951 | TGC 2157 |
| 469-6-148 | SHI Government Solutions | 36.00 | Office 365 License DIR-SKK-2503 | TGC 2157 |
| 469-6-149 | New Horizons Computer Learning | 1,703.00 | SharePoint 2013 Site Collection | TGC 2155 |
| 469-6-151 | Complete Tablet Solutions | 46.80 | Airwatch License DIR-SDD-2069 | TGC 2157 |
Contracts Executed Before September 1, 2015
Sole Source Contracts and Public Justification for Award
| VENDOR NAME | CONTRACT NUMBER |
AMOUNT | DESCRIPTION AND PUBLIC JUSTIFICATION FOR AWARD |
|
The Wilkins Group, Inc. * |
8365.50 |
Description: Redesign the Current Website for Mobile Compatibility and 508c Compliance Public Justification: Wilkins Group is a HUB, currently maintains the CUD website, created the website in 2011, and satisfied the CUD with their level of service and expertise |
Contracts Other Than Sole Source Contracts Executed Before September 1, 2015
|
VENDOR NAME |
CONTRACT |
PRODUCT/SERVICE |
|
NeoPost |
469-1-024 |
Postage Meter Lease |
|
Cannon |
469-4-064 |
Copier Lease |
|
TIBH |
469-5-002 |
Janitorial Services |
|
HSP* |
469-5-003 |
Fire Alarm Monitoring |
|
HSP* |
469-5-004 |
Security Alarm Monitoring |
|
The Greener Side LLC |
469-5-005 |
Landscape Maintenance |
|
TIBH |
469-5-006 |
Document Destruction |
|
Vintage * |
469-5-009 |
Information Technology Services |
|
The Wilkins Group, Inc. * |
469-1-074 |
Website Hosting Services |
* Historically Underutilized Businesses (HUBs)
For more information regarding agency contracts and purchasing, submit inquiries to openrecords@cud.texas.gov.